Complimentary Hotel & Venue Sourcing
The right hotel for your meeting. Sourced for you, at no cost.
Oridon Global runs the RFP, sources the hotels and venues, negotiates the rates and concessions, compares the total program cost side by side and supports you through contracting. There is no sourcing fee to you.
- Major hotel brands and independent properties worldwide
- Meetings, conferences & incentive trips
- Corporations, associations & non-profits
Why planners call us
Making meeting planning easier.
Maximize meeting ROI while minimizing risk. Here is what that looks like in practice.
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Hours back in your week
We take on the hotel research, the back-and-forth, the cost analysis and the negotiations. You get the decision, not the grind.
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Total program cost, side by side
Not just the guestroom rate. Meeting room rental, food and beverage, AV, resort and destination fees, parking — compared across your viable options so the real cost is visible before you commit.
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Better terms, fewer surprises
We negotiate attrition and cancellation clauses, Wi-Fi, parking, upgrades, food and beverage, AV, resort and destination fees and meeting room rental — then support you through contract review.
Services
Four core service areas. One complimentary service behind all of them.
Domestic or international, from a twelve-person board meeting to a twelve-hundred-person conference.
Meetings
Board meetings, QBRs, sales kickoffs, trainings, executive offsites. Total-cost comparison, concession negotiation, contract support and site visits.
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Conferences
Larger, more complex programs: sizeable room blocks, multiple event needs, general session and breakout space, and full total-cost analysis.
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Incentive Trips
Sales club trips, team rewards trips, executive retreats. Major hotel brands and independent properties worldwide, at the best value in the market.
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Hotel & Venue Sourcing
RFP management, research, total-cost analysis, rate and concession negotiation, contract support and site-visit coordination.
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How it works
From “we need a venue” to a signed contract.
Five steps. You are in the ones that matter and spared the ones that don't.
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Step 1:Share your program
Dates, headcount, budget, destination ideas. A short call or the form is enough to start.
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Step 2:We run the RFP
We identify and solicit the strongest viable hotel and venue options worldwide, and handle the communications.
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Step 3:Compare the cost data
Side-by-side rates, concessions and terms for every option, weighed against the season, guestroom inventory, citywide calendars and current promotions.
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Step 4:We negotiate
Rates, concessions, and the attrition and cancellation terms that carry the real risk — with contract review and support before you sign anything.
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Step 5:Visit, then sign
We coordinate the site visits. You choose with confidence.
Who we work with
Corporations, associations, corporate groups and non-profits.
One program or a full calendar, domestic or international.
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Corporations
Sales kickoffs, user conferences, QBRs, board meetings and the incentive trips that reward the year.
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Associations
Annual meetings and conferences where the citywide calendar and room block matter as much as the rate.
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Corporate & Incentive Group Travel
Group programs that need the right property at the right value, without weeks of research.
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Non-profit organizations
Programs where every negotiated concession goes further.
Send us the program. We'll find the right fit.
Share what you know so far and we will come back with options, fast, and it will not cost you a thing.